This feature of the Arizona Early Childhood Workforce Registry will give Program Administrators and Multi-site Administrators the ability to list data and upload documents that are relevant to DHS Licensing. Note: only Program Administrators of DHS Licensed programs will see these tools.
1. Log into the Arizona Early Childhood Registry at www.azregistry.org.
2. Click on Program Administration.
![Screen Shot 2023 03 13 at 9.38.54 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.38.54-AM.png)
3. Click on Childcare Licensing Dashboard near the bottom of your function list.
![Screen Shot 2023 03 13 at 9.42.45 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.42.45-AM.png)
4. A list of the staff who have aligned themselves to your program will appear with options to update and upload various required DHS Licensing information.
![Screen Shot 2023 03 13 at 9.44.11 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.44.11-AM.png)
It is recommended that the person responsible for updating this information has the following ready and available: Fingerprint Clearance Card, Background Check information, Criminal History information, CPR, Food Handler, Food Manager information, H.S. Diploma/GED or Transcripts, 10 Day Orientation Training information, TB Test and References.
Fingerprint
1. Next to the Fingerprint option, click on Update.
![Screen Shot 2023 03 13 at 9.46.04 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.46.04-AM.png)
2. You now have the option to list the Fingerprint Card number, Expiration Date, DPS Contacted Date, and you can upload a file of the Front of Card and Back of Card. When complete, click the Save button.
![Screen Shot 2023 03 13 at 9.47.04 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.47.04-AM.png)
Certifications
1. Next to the Certifications option, click Add a Cert. To learn more about this area, hover your mouse over the question mark image.
![Screen Shot 2023 03 13 at 9.48.56 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.48.56-AM.png)
2. You may add information for Pediatric First Aid, Pediatric CPR, Food Manager and Food Handler. If you have more than one to update, you will have to select one at a time.
![Screen Shot 2023 03 13 at 9.49.34 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.49.34-AM.png)
3. Select a certification type, fill in the expiration date and upload a file of the specific document. Click Save.
![Screen Shot 2023 03 13 at 9.53.18 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.53.18-AM.png)
TB Test
1. Next to TB Test, click Update.
![Screen Shot 2023 03 13 at 9.55.13 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-9.55.13-AM.png)
2. In this area, fill in the Most Recent Given Date and the Most Recent Read Date. Add a Result. Click Save.
![Screen Shot 2023 03 13 at 10.07.21 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.07.21-AM.png)
Other Acknowledgements
1. In this area you may update your staff person’s Background Check information by adding a completion date, and you may update the Criminal History by checking a box stating you have received the Criminal History form, and you have a copy on file.
![Screen Shot 2023 03 13 at 10.21.07 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.21.07-AM.png)
10 Day Orientation Training
1. Next to 10 Day Orientation Training, click Update to check a box stating you have received the staff person’s 10 day orientation form. You also have the function of uploading the form.
![Screen Shot 2023 03 13 at 10.21.56 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.21.56-AM.png)
2. Check the box showing that you have received the 10 Day Orientation form, and browse for the specific document. Click Save.
![Screen Shot 2023 03 13 at 10.22.45 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.22.45-AM.png)
HS Diploma/GED
1. Next to HS Diploma/GED, click Update to add diploma/GED information and upload a copy of the diploma/GED.
![Screen Shot 2023 03 13 at 10.24.04 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.24.04-AM.png)
2. Select either HS Diploma or GED, type in the School/Institution information, Award Date and then browse for and upload a file of the Diploma. Click Save.
![Screen Shot 2023 03 13 at 10.25.10 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.25.10-AM.png)
If the Update link is not showing next to the HS Diploma/GED function, that means the Registry User has already uploaded their HS Diploma/GED into their Registry Profile. DHS Licensing will be able to see this in the user’s Registry Profile.
References
1. This area gives the program director a place to list up to two references, the contact date and the result of the attempted contact, either confirmed or attempted. Click Update next to Reference 1 and Reference 2. Click Save after adding the information.
![Screen Shot 2023 03 13 at 10.27.30 AM](https://azearlychildhood.org/wp-content/uploads/2023/03/Screen-Shot-2023-03-13-at-10.27.30-AM.png)
You may go through the above processes for each staff member aligned to your program. DHS Licensing will have the ability to view this information prior to visiting your site.