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Building and Managing Rooms

Every center is unique in how they design their rooms, number of children in each room, and number of staff in each classroom. This feature enables Administrators to create and track room assignment inside of the Registry. 1. Log into the Registry and click on Program Administration. 2. Click on Build/Manage Rooms. 3. In this area, you will see rooms you’ve already created, and you will have the ability to add a room. 4. If you wish to view or…

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How To Edit Program Details

Within this feature, Program Administrators may edit their program details, licensing information, mark curriculum being used, and ages served. The program administrator can also enter accreditation validation dates and accreditation numbers. Here you can also select the funding source and document program assessment tools and completion dates. 1. Log into the Registry and click on Program Administration. 2. Click on Edit Program Details. 3. Click on Edit. 4. If a field is greyed out, only the Registry Admin Home can…

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Confirm Staff Employment Data

This function will enable the Program Administrator to document, track, change, modify and confirm staff’s employment data. Log into the Registry and click on Program Administration. Click on Staff Confirmation. To Confirm a staff member, click in the Yes radio button, and then scroll down to the bottom of the page and click on Confirm Employment Information. To Delete a staff member from your list, click in the No radio button, and add in an End Date. Scroll down to…

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Helpful Reports in the Registry

As a program administrator, you have access to many helpful reports. Below will be a description of each report. Log into the Registry and click on Program Administration. Staff Qualifications Detail Report The Staff Qualifications Detail Report produces a simple PDF report that returns: Staff Member Name Staff Member Registry ID Role Lattice Level Employment Confirmation Hire Date PD Hours since Anniversary Date of Hire Staff Qualifications Summary Report This function creates an Excel Spreadsheet that displays the number of…

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Q & A: Pursuing Higher Education in ECE with Michelle Saint Hilarie

Two decades ago, Michelle Saint Hilarie faced intimidating obstacles in going to college. As the first in her family to navigate financial aid, entrance exams, college coursework and degree selection, Michelle found her way through the system on her own. Today, Michelle is the senior statewide program director with Child Care Resource & Referral in Tucson, Ariz.  She looks back on how she not only persevered to earn her certificate in early childhood program administration and leadership, but how she…

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How Directors and Admins can use General Instructor status to support professional development at their centers

To provide quality professional development opportunities, many early childhood center directors and administrators have been leading trainings on their own. The AZ Early Childhood Workforce Registry wants to make it easier for staff to enroll and for directors to track these types of trainings. That's why we came up with General Instructor status. Any center director can request General Instructor status, input their trainings, invite their staff to register and track enrollment. See a step-by-step guide for requesting instructor status…

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Create a Culture of Continuous Improvement

Continuous improvement seems to be the latest buzzword in early childhood quality, but what does it really mean? The technical definition of continuous improvement is:  incremental adjustments to processes, services or programs with the objective of increasing quality and effectiveness.  This idea is not limited to programs that are struggling, but is equally applicable to programs that are already demonstrating high quality. So basically, quality happens on a continuum, and there are always ways to keep getting better. When all…

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Requesting Administrator Access in the Registry

Program/Center Directors/Administrators who oversee one site may apply to have limited access to information in their staff members’ Arizona Registry profiles. If you oversee multiple sites, you will Request MSA Access functionality.Requesting One Site Administrator AccessRequesting Multiple Site Administrator Access Requesting One Site Administrator Access Go to azearlychildhood.org and click on Registry.Log into the Arizona Early Childhood Registry with your log-in credentials. If you do not yet have a Registry account, you will need to create an account.Click on Request…

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Uploading Documentation Directly into the Registry

The following tutorial will guide you when needing to upload documents into your Registry profile.Click on My Profile under My Tools & Settings.Scroll down the page to Participant Files.Click on Upload New File The Participation File Manager will pop up. Select the file you wish to upload next to File Description. Click on Choose File. Choose the file from your computer’s location and click the Upload DocumentNote: After choosing a file, you will see a partial name of the file…

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Easy Ways to Make Time for Individual Formative Assessment

You are monitoring the progress of your students on a daily basis. You have been taking pictures of your students while they engage in your planned activities. You’re adding those pictures to their portfolios with notes and sharing with parents. This is all important information that shows the child’s milestones.But are those pictures telling you if the child understands the concepts you are teaching in class? You want to adapt your lessons to meet each child’s needs so you need…

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The average wait time for processing your college transcripts is 28 Days. For questions regarding your Registry account, please contact info@thearizonaregistry.org.